Step 13 Assessment Host and home institutions should monitor mobility and assess its quality. The success of each individual activity is very important for a more fruitful cooperation between the two institutions. It is expected that best practices and successes will be disseminated at least in the home institution. It is recommended that the IRC of the home institution meet with the students as a follow-up after the exchange. Information can also be provided to the NA upon request. The sending institution (the responsible person listed by the student) will automatically receive an email from dashboard@uni-foundation.eu with a link to sign it online. All you need to sign the OLA is a regular computer and a pointer/mouse. You use the mouse to “draw" your signature in the “Sign OLA" field. You must ensure that the signature covers most of the signature field, otherwise it may not be accepted by the system. Then click on “Confirm". For the mobility of students to traineeships, the apprenticeship contract should specify how learning outcomes are recognised, depending on whether they are counted in the student`s diploma, on a voluntary basis (which is not necessarily part of the diploma) or by a university graduate. After LA mobility for study.

The minimum requirements for recognition of the exchange program in the study register of the sending institution are included in the LA (Table C). The host institution must provide the student and the sending institution with confirmation that the agreed programme defined in LA has been completed, assessing the number of ECTS credits and the grades received. A transcript printed from the host institution`s educational register may replace Table D of the LA if the content is the same. Confirmation of the study period is an integral part of the post-mobility AL and therefore does not need to be requested as a separate confirmation document. The sending institution is required to provide the student`s results within the deadline set out in the IIA. This should be done within five weeks of the publication of the student`s results at the host institution. The apprenticeship contracts for the studies created for this semester as well as the apprenticeship agreements for the internships are now still available via the previous OLA platform. • The LA proposal may include a list of courses that the student wishes to take in the first phase. The first project can be sent by e-mail to the host institution so that it can add information such as the link to the course catalogue, the name of the person responsible, the expected dates of the mobility period, etc. It also gives the host institution the opportunity to comment on the proposed curriculum and the number of credits, and to make suggestions for additional or alternative courses. Step 12 Report to ECAS – Mobility Tool Mobility Tool is a web-based platform for collaboration, management and reporting of mobility projects under the Erasmus+ programme.

The IRC is responsible for entering mobility data and participant data into the system. Mobility Tool automatically sends report requests to participants after the end of the mobility period, as shown in the “End Date" field of the mobility details. Participants will receive an invitation to complete the report on their mobility. The participants` report is available as an online questionnaire with single-choice, multiple-choice and matrix questions. • For simplicity, LA for studies is divided into 3 parts before mobility, during mobility, after mobility and also contains an appendix and guidelines on how to complete the LA. • Part 1: Before mobility, the part contains information about students, home and host institutions. Table A of the AL describes the proposed mobility programme: course components (subjects/modules), duration of the course (semester/semester, academic year), method of assessment (important information for subsequent recognition) and number of credits. It is also possible to adjust the OLA during the mobility period if your home university so requires. Log in to the OLA system and complete the section under New Apprenticeship Contract with Changes. The OLA can be used by students participating in Erasmus+ mobility for studies or traineeships between higher education institutions holding the Erasmus Charter for Higher Education (ECHE). As part of the European Student Card Initiative and efforts to promote environmentally friendly practices under Erasmus+, learning agreements are moving from paper to digital.

Digital learning agreements are called e-learning agreements (OLAs) and are gradually being introduced, starting with e-learning agreements for student mobility to study, followed by digital learning agreements for student mobility for internships at a later date. In 2015, ESN joined the initiative launched by the European Foundation for Higher Education (EUF), the project called the e-Learning Agreement, which would develop a tool for students and universities to create and sign an e-learning contract. In May 2017, OLA was launched as a proof of concept for higher education institutions to try and adopt it. The EUF followed with another project, OLA+, which worked to add new features to the platform, such as . B learning agreements for traineeships and the measurement of user satisfaction. In a study conducted in late 2019 – early 2020, more than 90% of students said they would recommend the OLA to their peers. In addition, 93% of RIOs believe that all apprenticeship contracts should be conducted online via an easy-to-use tool. Step 3 Student Mobility Application Package compiled and sent to the host university The application package must include the following: The student begins the process by creating an apprenticeship contract in the OLA system and signing it online. Be sure to provide your students with the correct name and email address of the person in charge of your institution (responsible for signing the apprenticeship contract). The sending institution is obliged to ensure the necessary linguistic preparation for the participants in the mobility.

Step 7 Language test/course From 2014, the European Commission will gradually set up a European online language support service that will provide participants in credit mobility activities with a tool to assess their knowledge of the language they will use to study abroad and to take an online language course to improve their skills. The online language exam is mandatory for each student before and after the mobility period if the working language of the institution is English, Dutch, German, French, Italian or Spanish. The home institution may offer online language courses (2-12 months) for the outgoing student if the student`s level is below the recommended level. .