Annual Lease Assessment – Determine the fair market value of the vehicle by multiplying the annual rental value by the percentage of miles driven for personal use. If an employee uses a company vehicle for personal use, this is considered a taxable ancillary service. Personal use includes commuting or returning, shopping, or allowing a spouse or family member to use the vehicle. Employees with disabilities may also be entitled to company cars and parking spaces. We are also willing to take reasonable precautions to facilitate the use of your company vehicle. Employees who take medications that seriously impair their sense of direction, vision or reflexes may not be allowed to drive a company car. According to the IRS, if you use a vehicle solely for business purposes, you can deduct the full operating costs, subject to the restrictions. If you use the car for professional and personal purposes, you can only deduct the cost of professional use. To use the standard mileage rate of a vehicle you own, you must use the vehicle within the first year of purchase. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions. We reserve the right to revoke or transfer company vehicles at our discretion. [Company Name] takes reasonable precautions to facilitate the use of the company vehicle for eligible employees with disabilities. The information you are required to provide on this page is used by Minnesota state colleges and universities to determine your eligibility to drive state or leased vehicles for system activities.

This information is submitted to the Department of State motor vehicles for each state where you have held a driver`s license in the past five years. The driving records received are reviewed by the State Risk Management Department of the Administrative Department, which assesses the acceptance of your driving record. This assessment is managed by the appropriate human resources office of the system and is accessible to other employees of the system, including but not limited to your supervisor, who must verify your eligibility to drive a government or leased vehicle. This consent form will be used to review your eligibility for driving each year, unless you withdraw your consent in accordance with the applicable campus or office procedure. You are not required by law to provide this information, but if you do not, you are not allowed to drive a state or rented vehicle. If your professional obligations require you to drive a state or leased vehicle and you do not wish to complete this form, please discuss this with your supervisor. Your ability to drive a personal vehicle for system activities will not be affected by completing this page. If you have any questions about this form or policy, please discuss them with your supervisor. The Corporate Vehicle Policy [Company Name] contains instructions for employees to purchase, qualify and operate a company vehicle.

A “company vehicle" is any vehicle [company name] that is assigned to employees. This policy applies to all employees who use a company vehicle and applies during and outside of working hours. Commuter Rating – Determine the value of a vehicle by multiplying each one-way ticket by $1.50. We expect employees who drive company vehicles to abide by the rules. You should: Employees may be eligible for a company vehicle if they need to drive [number] of miles or more per year for business purposes, need a company vehicle for their daily work, or receive the use of a vehicle as a benefit. To be eligible for a company vehicle, employees must complete a form and submit a copy of their driver`s license. Employees are only allowed to drive a company car if they have had a valid driver`s license and a clean driving record for at least [X years]. A driver safety policy describes specific rules for people who use cars owned by a company or organization. These often require regular vehicle maintenance, seat belt use and the use of mobile phones, alcohol and medications that impair the ability to drive. Allowing employees to use a company vehicle in person is a burden on businesses, but it`s also a benefit that helps attract and retain employees.

Companies must indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during the period of personal use. [Company Name] [does not allow/authorizes on a case-by-case basis] the personal use of company vehicles. .